Job Description

Job Description

Job Description

Our client, an investment management firm, is hiring an Executive Administrative Assistant on a contract to hire basis. 

Location: San Antonio, TX 

Summary

The Executive Administrative Assistant provides high-level administrative support to the CEO, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include managing calendars, coordinating travel, scheduling meetings, handling correspondence, and maintaining confidentiality while supporting both professional and occasional personal tasks.

Essential Functions

Bill Pay

Expense Report Processing 

Calendar Management

Maintain detailed executive schedules, book appointments, manage conflicts, and prioritize urgent matters.

Travel Arrangements

Coordinate complex travel plans, including flights, accommodations, and ground transportation, ensuring accuracy and efficiency.

Meeting Coordination

Schedule and organize virtual and in-person meetings, prepare agendas, and ensure timely communication among participants.

Office Administration

Maintain organized filing systems for correspondence and records; assist with administrative tasks as needed.

Correspondence Management

Screen emails, phone calls, and mail; respond to routine inquiries and route critical matters promptly.

Expense Reporting

Prepare and submit accurate expense reports with supporting documentation in a timely manner.

Qualifications

Education: Bachelor’s degree preferred or equivalent experience.

Experience: Minimum 3 years supporting C-level executives in a corporate environment.

Skills:

Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong organizational and time-management skills.

Excellent written and verbal communication abilities.

Ability to maintain confidentiality and exercise discretion.

Detail-oriented with strong problem-solving skills.

If you are extremely detailed oriented executive administrative assistant, please apply online or call your local Robert Half office at 210-696-8300

• Bachelor’s degree preferred, or equivalent experience in a similar role.
• Minimum of 5 years of experience providing support to C-level executives within a corporate environment.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills, with attention to detail.
• Demonstrated ability to maintain confidentiality and exercise discretion in all interactions.
• Experience managing travel arrangements and executive schedules.
• Proficiency in Spanish is a plus but not required.

Job Tags

Contract work, Work at office, Local area,

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