Job Description

Human Resources Assistant

City Light & Power, Inc. (CLP) is seeking a Human Resources Assistant for our corporate location. CLP has built a reputation as an innovative, reliable, and responsive private Utility Development Leader. We support the federal government, military institutions, municipalities, and major utilities across the country with financing, design, engineering, construction, and ongoing operations and maintenance for electrical transmission and distribution systems.

The HR Assistant provides administrative and operational support to the Human Resources Department, ensuring efficient and effective HR processes. This role involves handling a variety of HR functions, including recruitment, employee relations, record keeping, and compliance, while maintaining confidentiality and professionalism.

Duties and Responsibilities:

• Perform administrative tasks and services to support the HR department's daily operations.
• Maintain accurate and up-to-date human resource files, records, and documentation.
• Answer frequently asked questions from applicants and employees regarding policies, benefits, and hiring processes.
• Ensure integrity and confidentiality of HR files and records.
• Conduct periodic audits of HR files to ensure compliance and completeness.
• Provide clerical support, including preparing correspondence, scheduling interviews/meetings, and managing calendars.
• Assist with payroll functions, including processing, resolving errors, and responding to employee inquiries.
• Support recruitment efforts by posting job openings, screening resumes, scheduling interviews, and coordinating communication with candidates.
• Administer pre-employment screenings which include background check, drug test, references and DOT clearinghouse.
• Conduct or assist with new hire orientation and onboarding activities.
• Help administer employee benefits programs and respond to related inquiries.
• Prepare HR reports and assist with compliance documentation (EEO, I-9, etc.).
• Coordinate employee engagement activities and events.
• Assist with performance review processes and training coordination.
• Other duties as assigned.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications & Skills:

• Education: Associate or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Experience: 1-2 years of HR or administrative experience; recruiting experience is a plus.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite products required.
• Excel skills to include formula creation and maintenance, v-lookups, etc.
• HRIS systems experience a plus.
• Ability to maintain confidentiality and handle sensitive information.
• Must be detail-oriented with strong problem-solving skills.
• Preferred Qualifications & Skills:
• Project coordination experience for HR initiatives.
• Experience with Deltek CostPoint or similar HRIS systems.
• Recruiting experience and familiarity with ATS platforms.
• Knowledge of employment laws and regulations in multistate.
• Experience in payroll processing or benefits administration.
• Experience in a fast-paced or multi-location environment.

Work Authorization: You must be authorized to work in the US without sponsorship.

Benefits & Compensation: We offer an excellent benefits package that includes medical insurance, dental insurance, life insurance, 401k with company contribution, paid time off and paid holidays. Hourly pay rate range: $24.00-$28.84 an hour based on experience plus eligible for participation in Short Term Incentive Plan. We reserve the right to pay more or less than the posted salary range based on factors unrelated to sex.

To learn more, visit the CLP website.

City Light & Power is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer Veterans/Disabled. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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