Job Description

HR Assistant

Department: University Life

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: 29 hours/week

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Salary: Hourly rate starting at $19/hour, commensurate with education and experience

Criminal Background Check: Yes

About the Department

University Life (UL) Human Resources Services is a unit of the University Life Operations and Planning area, which oversees a variety of support organizations including Technology Services, Finance, Assessment, Communications, and Marketing. The Shared Service model of UL Ops and Planning is designed to bring divisional strategy and leadership to these core functions, while addressing the unique needs of our individual units, and providing more robust and coordinated services across UL. The UL HR Services unit serves over 35 offices of University Life in a variety of HR functions, including full life cycle recruitment and HR consultation, in conjunction with Mason's central Human Resources office.

About the Position

The HR Assistant is a part time position (29 hours/week) that supports Human Resources functions within the University Life HR Services team. Primary responsibilities include support and coordination of recruitment and onboarding of new employees, general HR administrative tasks and support, records management, assisting with policy updates/audits and process guidelines, and assisting with HR projects and initiatives including statistical reporting. The HR Assistant serves as a cross functional supporting member of the UL HR Services team.

Responsibilities

Recruitment, Hiring, and Onboarding

• Supports recruitment activities including initiating job postings through Mason's Applicant Tracking System, updating candidate search status, coordinating with search committees to schedule and organize candidate interviews, and processing candidate travel reimbursement.
• Assists with administrative tasks of onboarding and offboarding processes, ensuring proper documentation and procedures are followed.
• Conducts administrative tasks and documentation to hire wage and non-wage employees, entering assignment details into the institution's data system for accurate record-keeping.
• Maintains records and documentation involved with the staff hiring process to ensure accuracy.
• Provides assistance with the UL HR Services team's weekly tracking reports of active search processes.
• Maintains and confirms search committee training records in partnership with Mason Human Resources.
• Ensures compliance with federal and state regulations, as well as institutional policies concerning employment.

HR and Payroll Duties

• Provides administrative and transactional support to the Division's 35+ units.
• Monitors the UL HR team email inbox, categorizing responses in a timely manner and flagging priority requests for other members as needed.
• Communicates accurately and promptly with a high level of customer support, attention to detail, and a collaborative focus.
• Assists other members of the UL HR Services team as necessary, including cross-training/cross-functional backup support.

Departmental Duties

• Actively supports and complies with all University policies, HR regulations, and departmental values and goals.
• Supports planning and implementation of ad hoc staff trainings, employee recognition, periodic internal audits, and various department projects as needed.
• Attends regularly scheduled divisional and team meetings.
• Maintains internal employee files.
• Performs other duties as assigned.

Required Qualifications

• Demonstrated relevant experience working in a professional setting.
• Experience with Microsoft Office software package.
• Skill in problem-solving and attention to detail.
• Ability to work collaboratively in a team-oriented environment and provide guidance to other professional and support staff.
• Demonstrated organizational skills for effectively managing multiple tasks and deadlines.
• Demonstrated written, verbal, and interpersonal communication skills with ability to effectively engage with a wide range of audiences.
• Ability to exercise judgement and initiative while maintaining confidentiality, in accordance with federal law and University policy.

Preferred Qualifications

• Previous work experience in human resources, particularly with candidate recruitment.
• Experience in higher education setting or with other Commonwealth of Virginia agencies.
• Experience with Ellucian Banner software.
• Knowledge of industry standard HR policies and procedures.
• Proficiency with applicant tracking software.
• Adaptability skills for managing changing priorities.
• Bilingual fluency in Spanish.
• SHRM/HRCI certification.

Instructions to Applicants

For full consideration, applicants must apply for the HR Assistant at Complete and submit the online application to include three professional references with contact information, and provide a resume for review.

Posting Open Date

October 15, 2025

For Full Consideration, Apply by

October 29, 2025

Open Until Filled

Yes

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