Job Description

Rupesh Patel Home Selling Team is seeking an Executive Assistant to support a successful business owner in the real estate industry. This individual will work directly with the CEO and will be at the helm of multiple very fast-growing, robust businesses. What to expect from this opportunity: You will have the opportunity to work closely with and look inside the mind of a successful, innovative enterpriser. Your primary focus will be to protect his time, financial interests, and image/brand, and multiply his effectiveness. Success here will not happen simply by doing what you are told. You will need to know the desired outcomes, prioritize your time and projects, and make your own decisions as to how to best accomplish the goals we set. From the inner workings of business operations, business negotiations, and high-level marketing to owning the challenging moments and tasks that a successful business and family-first lifestyle is built on, you will get to experience it all firsthand. With a close relationship, you will learn his personality and voice and ultimately manage the majority of his day-to-day activities, scheduling, correspondence, project management, research, and errands - among other activities. This is a rewarding and exciting long-term opportunity to work alongside a successful business owner and visionary. Job responsibilities: The main role of the Executive Assistant will be to support the business owner in any way that helps him to be a better leader of the company and a better father/human. The role will be broad in nature and will consist of a wide variety of tasks. Responsibilities: Calendar/Email/Database & Telephone Management • Keep the executive on task by making the noise go away • Always in the know of the inbox and sent folders • Proactive scheduling of meetings, calls, events, and follow-ups • Personal calendaring including workouts, travel, haircuts, medical appointments, etc • Answer incoming calls/text messages • Manage a database of clients Special Services • Idea follow-up/turn “Started/Incomplete” into “Done” • Maintain/upgrade company presentations • Execute marketing projects • Assist with personal social and web presence • Be the "eyes & ears" for the business owner to keep him informed of issues or concerns • Manage real estate systems in place • Assist with new marketing initiatives • Assist with client/team events • General administrative tasks • Document prep for appointments • Assist in training and meetings for the team and team members • Generate reports for the CEO • General office duties At-Home/Personal Services • Personal errands as needed • Basic bookkeeping and financial organization, including preparation for taxes Qualifications: Who you are and what you believe: • You believe asking is 90% of getting • You exceed expectations • You see the value of discussion • You are available when called upon • You are not a pushover • You value trust, autonomy, collaboration, and transparency • You have the courage to “get it wrong”, on the way to “getting it right” • You believe that going the extra mile is just par for the course • You respect everyone • You know that nothing is “someone else's problem” Who are you NOT? • Someone who needs a high level of direction • Someone who is done learning and thinking when the workday stops • Someone who only works because they must work Compensation: $18 - $19 hourly plus bonus • Calendar/Email/Database & Telephone Management • Keep the executive on task by making the noise go away • Always in the know of the inbox and sent folders • Proactive scheduling of meetings, calls, events, and follow-ups • Personal calendaring including workouts, travel, haircuts, medical appointments, etc • Answer incoming calls/text messages • Manage a database of clientsSpecial Services • Idea follow-up/turn “Started/Incomplete” into “Done” • Maintain/upgrade company presentations • Execute marketing projects • Assist with personal social and web presence • Be the "eyes & ears" for the business owner to keep him informed of issues or concerns • Manage real estate systems in place • Assist with new marketing initiatives • Assist with client/team events • General administrative tasks • Document prep for appointments • Assist in training and meetings for the team and team members • Generate reports for the CEO • General office dutiesAt-Home/Personal Services • Personal errands as needed • Basic bookkeeping and financial organization, including preparation for taxes #J-18808-Ljbffr Rupesh Patel Home Selling Team

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