Job Description
Our client, located off West End Avenue in Nashville, TN is looking to add a direct-hire
Real Estate Legal Assistant to their team.
The ideal candidate will have 3-5 years of both Commercial and Corporate Real Estate experience to support a partner within the organization, and will have strong experience with Uniform Commercial Codes.
Duties :
Legal & Executive Support - Provide executive-level support to C-Suite leadership and legal teams.
- Draft, review, and manage real estate, leasing, loan, and corporate documents.
- Prepare organizational and corporate records, including resolutions, consent actions, and annual reports.
- Maintain business entity records and minute books; manage state and county filings.
Real Estate Transactions - Coordinate multi-state real estate transactions from due diligence to post-closing.
- Order, review, and clarify title searches, surveys, zoning letters, and related due diligence items.
- Assemble, organize, and review purchase agreements, closing documents, and critical checklists.
- Assist at closings, including notarization, document review, disbursement of funds, and post-closing requirements (recordings, transcripts).
Research & Compliance - Conduct online database searches (business status, UCCs, real property, certificates of existence).
- Resolve compliance and good standing issues with state and local taxing authorities.
- Ensure accuracy, organization, and adherence to deadlines in filing, calendaring, and recordkeeping systems.
Client & Financial Management - Communicate routinely and effectively with clients, counsel, and business partners.
- Prepare, review, and manage client billing processes.
- Generate and review monthly financial reports.
General Administrative Duties - Maintain organized filing systems, manage calendars, and track deadlines.
- Support other responsibilities and special projects as assigned.
Requirements: - Real Estate Transaction Experience is required
- MAC operating system experience
- Extensive experience and proficiency in performing electronic Real Property Records research
- Extensive experience with UCC records (research, analysis, ordering, filing)
- Strong math skills
- Excellent client rapport and confidence in both written and verbal communications
- Extraordinary client relations demeanor
- Ability to accurately understand complete project workflow and accurately organize documents
- Ability to understand, manage and maintain accurate electronic files
- Clear understanding of timekeeping and legal billing processes
- Demonstrated aptitude and ability to analyze financial reporting in a legal setting
Title: Real Estate Legal Assistant
Location: Nashville, TN - on-site role
Compensation: $80k-$90k salary based on experience Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Job Tags
Work at office, Local area,