Job Description

Job Description

About EMC Meetings & Events:

At EMC Meetings & Events we believe in the power of human connection. Events have the power to build meaningful relationships, create lasting memories and drive significant business results. As your industry leader, we power attendee engagement and achieve the outcomes you need to be successful. Our team of industry experts produces and manages impactful incentive travel and events for corporations and associations across the globe. We bring your vision to life by planning unique experiences which make your events brighter and more powerful than ever. Our services span across multiple industries such as technology, financial services, health care, pharmaceutical, retail, and associations. With an innovative mindset and solutions-focused approach, we deliver what your audience needs for a seamless and immersive experience that truly wows!

Job Overview:

The Training Coordinator plays a key role in supporting the goals of business partners by facilitating collaboration, fostering cross-functional relationships, and encouraging the sharing of training best practices. We are seeking an organized and proactive Meeting Coordinator/Training Coordinator to manage the logistics of training programs across the organization. The individual will plan and manage logistical details for training sessions, including but not limited to attendee registration and communications, scheduling/ booking venues (onsite JJIM Locations & External if necessary), Food & Beverage, Audio Visual and set-up. They must demonstrate strong personal accountability in delivering high-quality solutions that meet business needs.

Responsibilities:

• Coordinate with trainers and participants regarding scheduling, travel, and logistical needs.
• Create and manage project plans with timelines and responsibilities for each training event.
• Track, analyze, and report on all program events, certifications, and other training activities.
• Manage Cvent registration for live and virtual training, distribute Cvent communication, and manage attendees .
• Manage various JJIM systems and vendor portals, websites, and spreadsheets required to facilitate and track training attendance.
• Coordinate pre-meeting and post-meeting debriefs with partners, training facilitators, and external vendors/suppliers.
• Serve as point of contact/liaison for all internal/external vendors to coordinate training.
• Ensure processes are being followed as outlined in contracts and ensure timely invoices and billing reconciliation.
• Secure travel/transportation for assigned training programs by collaborating with transportation vendors, hotels, J&J training facility staff, and business partners.
• Write, maintain and update task-specific SOPs regarding step-by-step logistical processes of role.
• Manage special training projects as assigned.
• Complete JJIM compliance training as needed and in a timely fashion.

Qualifications & Skillset:

• 2-3 years of experience in meeting and event coordination
• Cvent Proficient: Meeting Request Forms, Simple Website Builds, Budget Management, Reporting
• Hybrid Position: Must work in the office while training is in session
• Strong project management skills with the ability to prioritize, track progress, and communicate effectively
• Excellent problem-solving abilities and the capacity to adapt quickly to challenges in a fast-paced environment
• Strong multi-tasking and time management, including effectively prioritizing and executing tasks conforming to shifting priorities and timelines
• Excellent interpersonal skills and the ability to effectively communicate with and relate to individuals at all levels, both internal and external to the Organization
• Experience working under tight deadlines with high attention to detail and standards of excellence
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to work both independently and as part of a team
• Must be able to work some evenings and weekends, as needed
• Ability to travel (50% of the time) to JJIM Locations (Horsham, Titusville or other local venues) based on live training schedule
• The primary JJIM location for this role is Horsham, PA
• Bachelor’s degree preferred

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