Job Description

Location: Rosemont, IL

Hours: Full-time; Monday – Friday, 8:30AM – 5:00pm

Overview:

We are seeking an Assistant Property Manager to join our team at Brennan Investment Group! The Assistant Property Manager position The Assistant Property Manager position supports the asset management function of a private real estate investment firm focused on achieving outstanding risk adjusted returns through acquiring, developing and operating industrial properties on a national platform. If you're a proactive, detail-driven professional who thrives in a collaborative environment and enjoys balancing tenant relations, building operations, and administrative responsibilities, we want to hear from you!

Perks:

• High-spirited, positive, and welcoming culture.
• Exceptional team-oriented environment.
• Beautiful modern office space within a Class-A office building.
• Laid-back environment, with casual dress code.
• Fun company events and regular gatherings such as happy hours, team outings, and more.
• Competitive benefits offerings.

Responsibilities:

• Have a comprehensive understanding of structural building systems.
• Have a comprehensive understanding of the services performed at the building as well as applicable contract language. (i.e. Landscape, Asphalt, etc.)
• Assist in the RFP process when rebidding service contracts.
• Approve One-Time Agreements and Service contracts.
• Utilize Prism to perform routine building inspections; Identify deficiencies and recommend action steps.
• Review tenant work order billback report via Prism.
• Utilization, input, and maintenance of information into Prism work order program.
• Assist in writing the narrative section of the monthly financial report(s).
• Track lease options and encumbrances.
• Prepare tenant welcome packets and onboarding materials.
• Process A/P invoices (coding, entering and obtaining proper approvals).
• Assist in A/R process, including charges to tenant accounts and assisting in tenant rent collections.
• Arrange for utility transfers upon acquisition and/or disposition of an asset; also, arrange for transfers upon tenant move out or move in.
• Utilizing Prism and Jones software, contact existing tenants and vendors to obtain current insurance coverage, any ongoing required maintenance contracts, and emergency contact lists.
• Review expense coding prior to property managers’ approval. Review vendor monthly statements and request outstanding invoices for processing.
• Assist property managers and maintenance technicians with coordination of tenant repair requests.
• Assist property managers with vendor contract preparation and manage/organize the completed documents.
• Review vendor statements; obtain outstanding invoices for processing.
• Assist with tenant relation activities (email blasts, events, gifts, surveys, etc.).
• Complete expense reports for property managers and submit for approval and processing.
• Prepare vendor contracts, manage/organize the completed documents and enter into property management software upon execution.
• Collaborate with Operations team on property tax appeal documentation and other administrative tasks related to property tax appeals.
• Collaborate with property managers to process lender funding packages for capital projects, tenant improvements, commissions, etc.
• Assist property managers on CAM reconciliations, annual budgets, and any other necessary schedules.

Qualifications:

• Requires 1-3 years’ experience in Property Administration, management, or related field and/or training.
• Ability to use computer software and web-based applications.
• Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Ability to carry out specific oral and written instructions.
• Execute responsibilities with a sense of urgency and follow-through.
• Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments.
• Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and internal team members.
• Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy.
• Ability to organize and prioritize work assignments to meet deadlines.
• Positive, proactive work ethic and approach.
• College degree preferred.
• Real Estate Broker License or willingness to obtain.

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